If you want to work in the world of events, there are many big decisions you need to make. The first decision is what sort of events you’re going to co-ordinate. Will you be running trade shows and business conferences, or organizing parties, weddings and leisure events? You may even choose to cover all your bases, and run events across several different industries and areas. Events planning can be a fast-paced business, so you need a good head on your shoulders. But it’s fun too and, with a creative mind and excellent communication skills, you’ll love being in charge of important events for all sorts of people and companies.
When you run events, it’s imperative that you do so with health and safety laws and best practices in mind. In the UK, there are a number of tasks you need to make sure you do to stay within health and safety guidelines. You might be the events organizer within the company running the event, or you might be hired from elsewhere and working with someone within the company.
Before you begin, it should be clear who is in charge or running the event and who is responsible for safety. The company’s health and safety policy is likely to indicate this. The event organizer should create a safety plan, first identifying the type and size of the event. They should also know the location, duration, time and purpose. When creating the safety plan, you should use the process of risk assessment. The risk assessment determines any potential problems, how you can prevent them and how they can be dealt with if they arise.
There are several facilities that you need to provide at the event. These include first aid, which means both first aid provisions and someone qualified in first aid administration. Other health and safety facilities for events include the provision of suitable toilets. If the event is outside or in a building without adequate toilets, consider using a portable toilet for events. You might also need parking space and washing facilities.
Managing an Event
When an event is running, the event manager should be concentrating on overseeing the activity as it happens. For large events, this may begin with organizing the movement of people in and out of the event. Sensible speed limits should be set for cars if there is space to drive and park. If the event is very busy, you should know the capacity of the building and take care to control how many people enter and leave. Some events may require security or stewards to help to control crowds.
There should be a team of people working together to ensure that the event runs smoothly. Everyone should have their duties to help to control any risks, and everyone should be co-ordinated. Each person should have the health and safety information to hand and know how to deal with any potential issues. Additionally, visitors should be aware of health and safety information too, such as where to find the fire exi